Our Mission

 

Assistant Executive Director Opening

KBI is actively seeking an enthusiastic, energetic and savvy individual for the position of Assistant Executive Director. The Assistant Executive Director administers the operations of the organization and provides support to the President on a variety of projects.

 This position requires managing and coordinating multiple systems for seamless communication and execution. The key objectives are to manage the daily operations including administrative staff; collaborate and execute projects with the KBI President in a timely manner; and to execute KBI’s mission to promote and protect Kombucha worldwide.

 

Position Location & Hours: Partially Remote in West Los Angeles

This is a partially remote work-from-home position in which part of the work week is spent working from home and the remainder of the work week is spent at one of our offices on the Westside of Los Angeles. Qualified candidates must live within a commutable distance to the Westside of Los Angeles.

The total number of work-from-home days per week will be on average 2-3 days per week but will vary depending on the needs of the business. This position also requires working evenings and weekends as needed to accommodate activities such as Board meetings, trade shows, meeting deadlines and representing the organization at various functions.

 

Essential Duties and Responsibilities:

Administrative Oversight

• Work directly with KBI President and staff to manage current administrative tasks
  
• Create and/or improve systems to facilitate management of data and to meet member needs
  
• Excellent communication and customer service skills to interface with members

• Determine staffing requirements for organizational management and program delivery
• Oversee the implementation of the human resources policies, procedures and practices including the development of job description for all staff
• Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
  Recruit, interview and select staff that have the right technical and personal abilities to help further the organization’s mission
• Ensure that all staff receives an orientation to the organization and that appropriate training is provided
• Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review
• Coach and mentor staff as appropriate to improve performance
• Manage staff performance including disciplinary action when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures

• Collaborate with KBI President to develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
• Ensure that the operation of the organization meets the expectations of its members, Board, sponsors and long-term funding partners
• Oversee the efficient and effective day-to-day operation of the organization
  Ensure that all files are stored in a secure place and privacy/confidentiality is maintained
  

 

• Work with KBI President to generate project plans and endowment funding requests 
• Oversee the planning, implementation and evaluation of the projects and the organization’s current programs and services
• Ensure that the programs and services offered by the organization contribute to the organization’s mission and reflect the priorities of the Board
• Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality
  

Member Relations & Outreach/Advocacy

• Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization
• Establish good working relationships and collaborative arrangements with community groups, sponsors, long-term funding partners, politicians, and other organizations to help achieve the goals of the organization
• Create surveys to gather data on the industry to share in reports both internal and external
• Recruit new members to grow member base
• Engage membership through consistent and regular committee meetings to collaborate on tasks 
  

Requirements

Education Requirements:

• 5 or more years of project and employee management experience; trade association experience also helpful but not required
  
• Highly Desired: Passionate about healthy eating and living; Knowledge of Kombucha a plus
  

 Computer Experience/Skills/Setup Required

• Computer: Must have experience using a PC (Non-MAC products). Must have a home office setup including an interruption free area, computer, printer, cell phone and internet line.
• Computer Software: 
  • Previous experience and proficiency with WordPress (e.g. posting photos and blogs), Survey Monkey, MailChimp or similar software;
  • Previous experience using Google Docs, DropBox and similar document sharing and storage software. Previous experience with Asana or similar task management software is a plus
  • Previous experience in viewing utilizing Quickbooks to view financials and print invoices preferred
  • Previous experience using MSWord, PowerPoint and Adobe
    

• Social Media Engagement: Experience using social media to engage with members and consumers by post/re-posting industry and organization information using social media platforms such as Facebook & Instagram.

• Contractor Sites:  Previous experience using contractor sites such as Upwork is a plus 

 

 Additional Skills Required:

• Entrepreneurial Orientation:  Treats organization as if it is their own business; Strong business acumen; Resource driven with the ability to utilize limited resources effectively and creatively; able and willing to perform multiple roles (“where multiple hats”) at varying levels
• Strong analytical and critical thinking skills; able to turn strategic initiatives into tactical deliverables; able to find creative solutions to complex problems
• Excellent relationship building skills; able to quickly establish credibility and confidence of others; able to influence others in a respectful and professional manner
• High amount of integrity, ownership and accountability; admits mistakes, corrects them and learns from them
  Makes sound judgments; researches information and involves subject matter experts when needed
• Self-directed and acutely understands and adapts to taking initiative but also asking for clarity and guidance when needed; able to take direction and understands decisions that are within their control and the decisions that are not within their control
• Extremely organized with a high attention to detail
• Adapts effectively and quickly to change, acts as a change agent
• Ability to effectively coach, develop, manage and mentor others
• Exceptional communication skills; able to communicate organizational messages professionally both written and verbally; strong presentation skills
• Highly collaborative; works well with others across and outside the organization; able to bring groups together; assists others when needed
• Able to engage with others by actively listening and understanding their perspectives, asking probing questions while also understanding political sensitivitie
• Ability to handle conflict professionally and appropriately; able to coach others on effectively and professional handling conflict
• Dresses professionally and appropriately; understands that they are representing the organization and that their appearance and behavior reflects on the organization
  

 

Transportation Requirement:  Must have access to reliable transportation for office workdays, meetings and event attendance.

Benefits

• Health care stipend
• 80% virtual = flexible schedule
• Flexible Time Off
• Opportunity to travel